Thread: Calender-Everything you wanted to know

This comes right out of the user guide for the Tour Calender and I hope others benefit from this.


---------------------------------------------------------------------------------------------------

Calendar

Calendar basics

About calendar views

You can view your appointments and meetings in one of four calendar views. Day, Week, and Month views display all your appointments and
meetings for the selected time period. Agenda view displays all your scheduled appointments and meetings in a list. Agenda view also displays
free time that you have between appointments.

Switch calendar views

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click a view.

Move around a calendar

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Perform one of the following actions:
• To move to a specific date, click Go To Date.
• To move to the current date, click Today.
• To move forward or back by a time period, click Prev or Next.

Schedule an appointment

1. On the Home screen, click the

Calendar icon.

User Guide Personal organizer

125
2. Press the key.
3. Click

New.
4. Type the appointment information.
5. If the appointment recurs, change the Recurrence field.
6. Press the key.
7. Click Save.

Related topics

Turn off your device, 210

Schedule an appointment quickly in Day view

To perform this task, in the general calendar options, the Enable Quick Entry field must be set to Yes.
1. On the Home screen, click the

Calendar icon.
2. In Day view, beside the start time, type the subject of the appointment.
3. Type a location in parentheses.
4. To change the end time, roll the trackball.
5. Click the trackball.
If you have multiple calendars on your BlackBerry® device, the appointment appears in your default calendar.

Schedule a meeting

To perform this task, your BlackBerry® device must be associated with an email account that uses the BlackBerry® Internet Service or a
BlackBerry® Enterprise Server that supports this feature. For more information, contact your wireless service provider or administrator.
1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click New.
4. Type the meeting information.
5. Press the Menu key.
6. Click Invite Attendee.
7. Click a contact.
8. To add another contact to your meeting, repeat steps 4 to 6.
9. Press the Menu key.
10. Click Save.

Related topics

Turn off your device, 210

Recurrence fields

Every:

Set the frequency of the daily, weekly, or monthly recurring appointment, meeting, or task.

User Guide Personal organizer

126

Relative Date:

Set whether the monthly or yearly recurring appointment, meeting, or task recurs on a relative date (for example, on the last Friday of
each month).

Schedule an alarm

1. On the Home screen, click the

Calendar icon.
2. Press the key.
3. Click New Alarm.
4. Type the alarm information.
5. If the alarm recurs, change the Recurrence field.
6. Press the Menu key.
7. Click Save.

Check spelling

You can check spelling in messages, calendar entries, tasks, or memos that you create.
1. In a message, calendar entry, task, or memo, press the

Menu key.
2. Click Check Spelling.
3. Perform any of the following actions:
• To accept the suggested spelling, click a word in the list that appears.
• To ignore the suggested spelling, press the Escape key.
• To ignore all instances of the suggested spelling, press the Menu key. Click Ignore All.
• To add the word to the custom dictionary, press the Menu key. Click Add To Dictionary.
• To stop checking spelling, press the Menu key. Click Cancel Spell Check.

Open an appointment, meeting, or alarm

1. On the Home screen, click the

Calendar icon.
2. Click an appointment, meeting, or alarm.

Delete an appointment, meeting, or alarm

1. On the Home screen, click the

Calendar icon.
2. Highlight an appointment, meeting, or alarm.
3. Press the Menu key.
4. Click Delete.

Switch days in Day view

To move from one day to another using the navigation bar in the upper-right corner of the screen, click a day.

User Guide Personal organizer

127

Meetings

Schedule a meeting

To perform this task, your BlackBerry® device must be associated with an email account that uses the BlackBerry® Internet Service or a
BlackBerry® Enterprise Server that supports this feature. For more information, contact your wireless service provider or administrator.
1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click New.
4. Type the meeting information.
5. Press the Menu key.
6. Click Invite Attendee.
7. Click a contact.
8. To add another contact to your meeting, repeat steps 4 to 6.
9. Press the Menu key.
10. Click Save.

Related topics

Turn off your device, 210

Recurrence fields

Every:

Set the frequency of the daily, weekly, or monthly recurring appointment, meeting, or task.

Relative Date:

Set whether the monthly or yearly recurring appointment, meeting, or task recurs on a relative date (for example, on the last Friday of
each month).

Respond to a meeting invitation

1. In a meeting invitation, press the

Menu key.
2. Click one of the following menu items:
• Accept or Accept with Comments

•

Tentative or Tentative with Comments

•

Decline or Decline with Comments
Note: If you delete a meeting invitation from a message list before you accept or decline it, the meeting is deleted from the email application
on your computer.

View your calendar when responding to a meeting

1. In a meeting invitation, press the

Menu key.

User Guide Personal organizer

128
2. Click

View Calendar.
To return to the meeting invitation, press the Escape key.

Check availability of meeting participants

To perform this task, your BlackBerry® device must be associated with an email account that uses a BlackBerry® Enterprise Server that supports
this feature. For more information, contact your administrator.
You can only check availability of meeting participants in your organization.
1. In a meeting or meeting invitation, below the list of meeting participants, click

View Availability.
2. Perform any of the following actions:
• To select the next time that all meeting participants are available, click Next Available Time.
• To view a list of the statuses that are associated with the colored bars on the screen (for example, busy or tentative), press the Menu

key. Click

Show Legend.

Change the list of participants for a meeting

To perform this task, you must be the meeting organizer.
1. In a meeting, in the

Accepted or Declined field, highlight a contact.
2. Press the Menu key.
3. Click one of the following menu items:
• Invite Attendee

•

Change Attendee

•

Remove Attendee

4. Press the

Menu key.
5. Click Save.

Send an email message to all meeting participants

1. In a meeting, meeting invitation, or meeting response, press the

Menu key.
2. Click Email All Attendees.

Contact a meeting participant

1. In a meeting, meeting invitation, or meeting response, highlight a contact.
2. Press the

Menu key.
3. Click a message type or Call <contact>.

Calendar options

Change the default calendar view

1. On the Home screen, click the

Calendar icon.

User Guide Personal organizer

129
2. Press the

Menu key.
3. Click Options.
4. Click General Options.
5. Change the Initial View field.
6. Press the Menu key.
7. Click Save.

Change the default reminder time for calendar entries

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Default Reminder field.
6. Press the Menu key.
7. Click Save.

Related topics

Turn off your device, 210
Change the snooze time for reminders, 130

Change the start and end time for days

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Start of Day and End of Day fields.
6. Press the Menu key.
7. Click Save.

Change the snooze time for reminders

1. On the Home screen, click the

Calendar or Tasks icon.
2. Press the Menu key.
3. Click Options.
4. If necessary, click General Options.
5. Change the Snooze field.
6. Press the Menu key.
7. Click Save.

Change the email address that you use to send messages or meeting invitations

1. On the Home screen or in a folder, click the

Options icon.
2. Click Advanced Options.

User Guide Personal organizer

130
3. Click

Default Services.
4. Change the Messaging (CMIME) field or the Calendar (CICAL) field.
5. Press the Menu key.
6. Click Save.

View tasks in a calendar

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Show Tasks field to Yes.
6. Press the Menu key.
7. Click Save.

Change the first day of the week

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the First Day of Week field.
6. Press the Menu key.
7. Click Save.

Hide free time in Agenda view

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Show Free Time in Agenda View field to No.
6. Press the Menu key.
7. Click Save.

View more of the subject line for appointments in Agenda view

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Show End Time in Agenda View field to No.
6. Press the Menu key.
7. Click Save.

User Guide Personal organizer

131

Change how long your device stores calendar entries

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click General Options.
5. Change the Keep Appointments field.
6. Press the Menu key.
7. Click Save.
Your BlackBerry® device deletes calendar entries that are older than the number of days that you set.
To restore calendar entries, change the Keep Appointments field to a longer period of time. Calendar entries that you received on your device
within the set period of time appear in a calendar.

Turn off the prompt that appears before you delete items

You can turn off the prompt that appears before you delete messages, call logs, contacts, calendar entries, tasks, memos, or passwords.
1. On the Home screen, click an application icon.
2. In an application, press the

Menu key.
3. Click Options.
4. If necessary, click General Options.
5. Change the Confirm Delete field to No.
6. Press the Menu key.
7. Click Save.

View the number of calendar entries stored in a calendar

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click a calendar.
The Number of Entries field displays the number of entries that are stored in the calendar.

Multiple calendars

About multiple calendars

If your BlackBerry® device is associated with multiple email accounts, you might have multiple calendars on your device. For example, if your
device is associated with a work email account and a personal email account, you might be able to view your work calendar and your personal
calendar on your device. If you have multiple calendars on your device, you can schedule and manage appointments and meetings in each
calendar. For more information, contact your wireless service provider.

User Guide Personal organizer

132

Switch calendars

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Select Calendar.
4. Click a calendar.

Use color to differentiate calendars

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click a calendar.
5. Change the Appointment Color field.
6. Press the Menu key.
7. Click Save.

Change the calendar that reminds you of appointments

1. On the Home screen, click the

Calendar icon.
2. Press the Menu key.
3. Click Options.
4. Click a calendar.
5. Change the Display Reminders field.
6. Press the Menu key.
7. Click Save.

Change the default calendar

1. On the Home screen or in a folder, click the

Options icon.
2. Click Advanced Options.
3. Click Default Services.
4. Change the Calendar (CICAL) field.
5. Press the Menu key.
6. Click Save.

Calendar shortcuts

For shortcuts to work in Day view, in the general calendar options, change the

Enable Quick Entry field to No.
• To schedule an appointment, press C.
• To change to Agenda view, press A.
• To change to Day view, press D.
• To change to Week view, press W.
• To change to Month view, press M.

User Guide Personal organizer

133
• To move to the next day, week, or month, press the

Space key.
• To move to the previous day, week, or month, press the Shift key and the Space key.
• To move to the current date, press T.

• To move to a specific date, press G.


Hopes this helps you and others!!

LMAO you guys are just friggin AMAZING. I've never enjoyed a forum site this much. Thank you so much.

nice post Jaguar! Thanks for sharing

Dang I never once looked at the handbook! Thank goodness I didn't that is a whole lot of reading :laugh2:

Great post

hadnt read the book either...

great post...

I just use it to set an appt for a meeting...

thx

Thanks man, that is an excellent post jaquarr.

is it possible i didnt see an option for when opening calender,is to open in monthly view first then the other view's if needed -great post though im not sure if i have just missed what im trying to do thanx.

Originally Posted by myka401

is it possible i didnt see an option for when opening calender,is to open in monthly view first then the other view's if needed -great post though im not sure if i have just missed what im trying to do thanx.

Go into you calendar on the phone and hit you bb button-options-general options-scroll down to initial view and choose month

sorry read the post again found it thank you .just had to read it twice thanx again...

thank you Brian

Originally Posted by Bryan

Go into you calendar on the phone and hit you bb button-options-general options-scroll down to initial view and choose month

I'd like to use a particular color for an recurring appointment. So when I look at the month view I can see the such as red color that indicates a specific appointment. Is there any way to do that?

how do you delete everything of one of many calenders.

how do i get birthdays to show up? and alert me? i can't figure it out for the life of me.

Originally Posted by 9thfloormaniac

how do i get birthdays to show up? and alert me? i can't figure it out for the life of me.

Welcome to BlackberryOS!

Have you tried setting them up in your calendar as a recurring event and reminder alert?

Wirelessly posted

Originally Posted by Buzzdar

how do you delete everything of one of many calenders.

There is no way to delete all entries from phone. What you can do is open DM, go to back up/restore> advanced then clear calendar events from there.

Originally Posted by sunkast

Welcome to BlackberryOS!

Have you tried setting them up in your calendar as a recurring event and reminder alert?

They are saved in my the contacts under the birthday field. Everything was transferred from my 8330. It worked perfectly fine on the Curve.

Originally Posted by 9thfloormaniac

They are saved in my the contacts under the birthday field. Everything was transferred from my 8330. It worked perfectly fine on the Curve.

hmm that's interesting. there is no option on the storm to accomplish that. you have to add them to your calander as reoccurring(if in fact you want them to be reoccurring) and set a reminder to them.

Originally Posted by myka401

is it possible i didnt see an option for when opening calender,is to open in monthly view first then the other view's if needed -great post though im not sure if i have just missed what im trying to do thanx.

Go to the calender and open it, Click the BB menu button and scroll down to options, there it wil letyou chosse dafault opening, reminder times and more.

Good luck and let me know if you need any more help.

Originally Posted by squire52

I'd like to use a particular color for an recurring appointment. So when I look at the month view I can see the such as red color that indicates a specific appointment. Is there any way to do that?

I beleive if you set up an example to just verify this... Create and appt and then choose recurring, I beleive it will carry over everything with.

Originally Posted by 9thfloormaniac

how do i get birthdays to show up? and alert me? i can't figure it out for the life of me.

Just set the B-Day and like I do I set the reminder a week advance.